Join Our Team and Make a Difference!
Current Openings:
Office Administrator- (part-time 16 hours/week)
The primary responsibility of the office administrator is to provide administrative support to the executive director, manage the IHS office, and administer the Emergency Financial Assistance program.
Office Administration: The office administrator manages the daily functions of the office. They work closely with the executive director to maintain and develop acceptable business practices that ensure quality of services and accurate data, manage payroll, standard accounts, and the current financial system.
The office administrator coordinates the volunteers for office support. They are expected to aid in the coordination of networking, fundraising, and training as needed, either directly or with the assistance of volunteer efforts. The administrator is expected to support a positive and productive environment and seek to build an efficient and caring organizational image.
Specific activities of the office administrator include:
• Manage volunteer calendars
• Manage database
• Maintain current mailing lists, board member files, and documentation
• Assist with the preparation for board meetings and events
• Maintain employee files and current documentation
• Update master forms and documents
Financial Administration:
• Manage day-to-day bank accounts for regular transactions, prepare materials for reconciliations and reports
• Manage payments on behalf of the organization for standard, regular expenses (i.e., rent, utilities, insurances)
• Prepare and, pending approval, submit invoices and reports for current programs
• Prepare and, pending approval, submit employee payroll; create checks for hourly employees
• Prepare and, pending approval, submit employee and employer taxes
• Assist with annual report/newsletter, audit, grant funding (financial aspects), requests, and other applicable financial data included in proposals and public documents.
• Receive payments and enter checks for deposit.
• Create, monitor, and distribute invoices, client payments and fees, sponsorships, and grant funding
• Record, track, and prepare donor acknowledgements
Additional Preferences:
• 3+ years of accounting or business finance experience
• Supervision or personnel management experience
• Ability to be bonded for financial liability (required)